Updated on 5/21/2021
All times listed below are in Eastern Daylight Time (EDT)
Note: this guide is intended to be an overview. For full information please read the Student Handbook in its entirety. The Student Handbook can be found here.
COVID-19 Form (Required for All In-Person Students)
All 2021 GSSE in-person on-campus attendees must complete the following form prior to arriving on campus. We ask that you complete the form no later than Friday, May 28. Click here to access the form.
Your NetID and Volmail Account
Students have been assigned a NetID which was included in an email sent on May 13. Students have also been assigned a UT ID number which was also included in the May 13 email. Please use this information to setup NetID passwords and to login to Volmail email accounts. This is very important as instructors will communicate with students via UTK Volmail email accounts. Some may even ask students to complete assignments before arrival to campus. Begin checking this email address now! Instructions on how to setup NetID’s and Volmail accounts can be found on this page here (steps 1-4).
After setting up the NetID password and logging into Volmail, please be sure to check for emails from “Instructure Canvas <email@example.com>” inviting you to participate in a course. Please be sure to accept the invitations as your course instructors will be using these sites during the duration of GSSE.
“Return to Campus” Orientation – this is no longer a requirement
All GSSE students attending the program in-person must complete the “Return to Campus” orientation. You may enroll in this orientation and complete the training by clicking here. You will need to complete this training after you have set up your NetID and Volmail.
All students will be living in Dogwood Residence Hall (2113 Andy Holt Ave, Knoxville, TN 37996). You can read more about Dogwood Hall here. Each student will be housed in a private room with a private bathroom. All students will be assigned a Resident Assistant. Laundry facilities in Dogwood Hall are complimentary but students must provide their own laundry detergent, dryer sheets, etc. Students must also provide their own towels, bed linens, and pillows. The size of beds in Dogwood Hall is Twin XL. We recommend students bring cleaning supplies for their rooms as housing staff will not be cleaning rooms throughout the program.
Check-In (Sunday, May 30)
Check-in is from 12:00 – 3:45pm on Sunday, May 30. Students that arrive after 3:45pm will be asked to check-in following the RA and Floor Meeting which is scheduled for 4:00pm.
Please review this move-in map which details where to enter and exit during unloading and where to park.
Check-Out (Saturday, June 26)
All students will be required to check-out of Dogwood Hall between 9:00 – 11:00am on Saturday, June 26.
Rec Center Access
GSSE students will have access to TRECS (Tennessee Recreation Center for Students), SAC (Student Aquatics Center), and HPER (Health, Physical Education and Recreation). The summer hours for all three facilities can be found here. To access these buildings students must use their student ID card which will be issued upon arrival.
On Sunday-Thursday, all students must be in the residence hall by 10:00pm, and in their individual room by 11:00pm. On Friday & Saturday, all students must be in the residence hall by 11:00pm, and in their individual room by midnight. Students are free to leave their rooms each morning at 5:30am or later.
Students are advised to always travel within the GSSE boundaries with at least one other student or GSSE staff member. See the GSSE boundaries on the map on this page here.
Students are welcome to travel to Cumberland Avenue to visit restaurants and other establishments, but no students are permitted to be on Cumberland Avenue past 8:00pm without prior approval from their Resident Assistant.
View this packing list to help you prepare for the program. Note that we added headphones/earbuds to the packing list.
View the 2021 GSSE daily schedule here.
Food and Dining
Breakfast, lunch, and dinner will be provided to students throughout the duration of the program. Food service will start May 30 with dinner and end June 26 with breakfast. Food will be served mostly at Thompson Boling Arena Dining. Food will be served at the Fresh Food Company at Stokely Residence Hall. Dietary needs/preferences for all students have been relayed to the UTK dining office and will be accommodated at all meals.
All students are required to provide their own laptop device (tablets and Chromebooks will not work). If you cannot provide your own laptop device please contact firstname.lastname@example.org.
Learn where your classes will be held on the campus at The University of Tennessee, Knoxville by clicking here. This page also includes a map of campus and the campus boundaries that students will be limited to.
College Credit Hours
Each student that successfully completes the 2021 GSSE program receives 5 credits; 3 in INPG 100 and 1 each in two different sections of INPG 200. Here is a link that explains more about the INPG credits. Whether or not another university will accept the credits is up to the institution. At UTK the credits will most likely be accepted for general elective credit only. After the completion of the program all students will be notified how to obtain a transcript for their 5 credit hours earned.
Visitors to Campus
Because of the full slate of activities/programming, and because of COVID-19 protocols, no outside visitors will be admitted on campus throughout the duration of the program. Visitors are only allowed on campus during check-in and check-out times.
GSSE students will not be permitted to leave campus for a non-GSSE event or activity throughout the duration of the program (May 30 – June 26). If your student must leave for an unforeseen emergency please contact 865-974-9493 right away.
Students will not be required to pay for any items out of pocket while they are attending the 2021 GSSE program. With that said, we do recommend students bring a small amount of spending money for items such as souvenirs, snacks, etc.
Sending Mail to Students
Mail to students will be distributed by Resident Assistants, and should be addressed as follows:
c/o Governor’s School for the Sciences & Engineering
218 Student Services Building
1331 Circle Park Drive
Knoxville, TN 37996
Students who need out-patient treatment (during the hours of 8:30am – 8:00pm) for a minor injury or minor illness will be taken to the Lakeway Urgent Care Clinic, 2461 University Commons Way, Knoxville, TN 37996, (865) 673-6603. After hours, or in case of a major medical emergency students will be taken to the University of Tennessee Medical Center for treatment. Major medical treatment is the responsibility of each student and their parent(s)/guardian(s).
Students who need weekly allergy shots will need to contact the Lakeway Urgent Care Clinic, 865-673-6603, to get your allergy shots setup to be administered by the physicians there. Please remember, any expense is the responsibility of each student and their parent(s) or guardian(s).
There are many student religious centers in the general campus area. Due to COVID-19 policies we ask that students make plans to attend virtual worship services, if possible. If appropriate religious services are not available virtually, please contact the GSSE staff at email@example.com to discuss the situation to make satisfactory arrangements.
Contact GSSE staff by calling 865-974-9493 or emailing firstname.lastname@example.org. Our office hours are 9:00am – 5:00pm Monday – Friday.
For non-emergency situations the UT Police can be reached at 865-974-3114. In the event of an emergency situation please dial 911.
We encourage students and parents to follow all three of our social media accounts. We will be updating frequently throughout the program.
UPDATE: As you may know, CDC guidance has been shifting quickly as it relates to masks and social distancing for COVID-19 vaccinated adults. The UTK campus has also been adjusting its requirements to reflect the new guidance. While masks are not required for fully vaccinated adults on the UTK campus, we are aware that many of our GSSE students were too young to receive the vaccine until recently. Therefore, masks may still be required for our unvaccinated students. Due to the change of policy on UT’s campus, GSSE students are no longer required to complete the “Return to Campus” orientation. That material is no longer available to students and will not be required. Guidance on these policies are changing rapidly, so we appreciate your patience as we navigate the shift in policies. We will do our best to communicate these changes to you in a timely manner.
**The below are current policies but could change to be more or less restrictive based on amended campus policies and COVID-19 cases
In order to prevent the spread of COVID-19, the University of Tennessee will expect all Governor’s School students to adhere to the policies set by our campus and state leaders. Some of these policies will include, but are not limited to the following:
- Students will be required to produce either proof of a negative COVID-19 test performed no earlier than one week prior to arriving on campus or proof of having received a COVID-19 immunization – complete the form here to complete this requirement
- Students and parents will need to complete a “Return to Campus” orientation on COVID-19 policies prior to arriving on campus – no longer required
- Student attendees will be housed in private rooms with private bathrooms. **unless loosened restrictions allow double occupancy at a later date
- Students will not be allowed to entertain guests in the residence halls.
- Students will be expected to wear face masks, practice social distancing, and complete daily self-health screenings.
- Students who are identified as a close contact, exhibit symptoms of, or test positive for COVID-19 will be required to return home.
- Students who do not adhere to campus safety policies will be asked to return home.